Takeaway: If your team is unsure about eDiscovery, demonstrate to them how much simpler it’ll make their lives. They’ll have the option to work quicker and better, work from anywhere, and team up effectively. Also, the best eDiscovery applications are instinctive. In this way, they will be up and running in minutes.
Looking at how to handle eDiscovery?
Organizations run on electronic information (like Word archives, PDFs, messages, and so on.) So moving from ‘paper’ discovery to ‘electronic’ discovery is the next logical step.
How do you convince your team that the change is worth it though?
It will mean adjusting to a new way of working. Figuring out how to utilize new software. Besides, it’s human instinct to oppose change. (Which is the reason organizations overemphasize ‘change of management.’)
Try to show them how much easier eDiscovery will make their lives.
It will make things a lot simpler! They’ll have the option to work faster and better, work from anywhere, and collaborate effectively. And you’ll find the best eDiscovery applications work instinctively. So they’ll make sense of it in minutes. Let’s look at how.
1. They’ll be able to review their eDiscovery cases faster.
With standard ‘paper’ review, they’d go through days of reading through boxes and boxes of paper documents. Instead, they could run an eDiscovery search to filter through the information. And quickly. Also, it’s easier to focus on the documents they need, since they put together focused search terms. And as a result, they can ask for such specific queries as, “Discover all messages John Anderson sent Sally Nedry, which notice the Pfizer meeting, and which were only those that were sent before 2015.” The best eDiscovery applications make doing this simple and natural.
2. They won’t miss vital data.
How would they know which information was important in their cases? In the past, they’d depend on colored sticky notes. And they’d have to review each document manually, looking for the right sticky notes. With eDiscovery, they’d be able to use labels (or ‘tags’). Which are virtual ‘notes’ they’d affix to a case, making it simpler to review. What’s more, after the review process, they’d be able to bring up all similarly-labeled files with a single action.
3. They can concentrate on what is important.
Each case has its story. Things like: What occurred? When and how? Who was included? What did they do? How are they associated with one another? For what reason did things happen the manner in which they did? What were the intentions? However, it’s anything hard to disregard the story and get bogged down with the details – like gathering and validating information. When they have eDiscovery programming to do all the grunt work, your team can concentrate on the details of the case.
4. They can work on-the-go.
All they’ll need is a PC and a web browser. Since the best eDiscovery applications store information in the Cloud (a collection of servers run by large tech companies like Amazon and Google.) With the information all centralized, they won’t have to download and install anything. What’s more, the Cloud supplier handles all the technical issues that spring up.
5. They’ll work together easier.
Since their information is in the Cloud, different clients can get to it simultaneously. So it’s ideal for a group working on the same case. Also, they don’t need to stress over information security since Cloud suppliers use bank-grade security. Sharing of information, including productions, is secure, since it is through the application itself. What’s more, they can invalidate this connection at any point, on the off chance that it is mistakenly shared with the wrong person.
6. It’s easy to figure out how to make use of eDiscovery services.
The basic functions should be simple. For instance, they’ll:
- Access the service as they do with email. No need to download or install anything. They’ll just use their internet browsers.
- Transfer and move files like in Windows. Just drag-and-drop between folders.
- Search as they do with Google. It’s that intuitive. Even ‘advanced’ searches are carried out using basic drag-and-drop commands.